4 Advantages of a Flexible Event Space
Old-school event spaces — with fixed seating facing a podium and a projector — are a thing of the past. Modern event spaces are quickly moving away from this one-size-fits-all approach to event agendas that are more flexible, adaptive and experiential.
Flexible event spaces empower event planners to create more engaging, immersive and memorable experiences, and that translates to better, more successful events. Below, we’ll highlight four compelling reasons why you should choose a flexible event space for your next occasion.
1. Expand Your Programming Options
A flexible event space expands your programming options significantly. With the ability to dynamically change the floorplan and layout of the space, you can accommodate different types of shows and presentations throughout the day.
Let’s say you need to clear out the tables in a ballroom to make room for participants to perform relationship-building exercises in the morning. Later, you need to bring the tables back for a lunch buffet and at night you need to arrange the seating, lighting and stage for a concert. Ultimately, flexible event spaces include features that make dynamic layout changes like this easier to execute, resulting in an easier-to-manage, smoother and more cost-effective event.
2. Make Quick Layout Adjustments to Address Problems as They Arise
It’s impossible to know how well your plans will work until attendees have arrived. Different layout configurations and movable walls and partitions and even movable ceilings allow you to adjust — or set up private workspaces — on the fly to address problems, respond to impromptu requests and better accommodate attendees.
For example, after the event begins, you might notice that an adjustment to the seating orientation offers better visibility, more aisle space for dancing or a clearer pathway to the lunch buffet. Making subtle changes can dramatically improve guests’ experiences and the overall comfort of your entire event — but such adjustments are possible only at a highly flexible event space.
3. Offer Better Audio-Visual Effects With More Tech Flexibility
A flexible venue provides more options in terms of lighting and audio-visual effects. They also better support the use of projection mapping — the process of displaying stunning graphics and three-dimensional images on different surfaces in your event space.
Having access to movable lighting, more audio-visual flexibility and additional tech support for projection mapping will improve guests’ experiences and help modern event planners juggle tech equipment that is difficult to set up.
4. Flexible, Responsible Staff That Can Handle Any Situation
A flexible event venue should also include flexible staffing options. Does your event need catering, but you don’t know where to find a food service provider? The best venues should have the flexibility to offer these and many other services at the drop of a hat. Their staffs should also be dynamic in providing swift responses to any problems that arise.
The more flexible and responsive the staff at your event venue, the smoother the occasion will be for you, your guests, speakers, entertainers, trade booth operators, caterers and everyone else involved.
Magic Box @ The Reef: Your Flexible Event Space Provider
Magic Box @ The Reef offers the most flexible and dynamic event services in Downtown Los Angeles. The dynamism of highly responsive staff, the adjustable floor plans and flexible layouts of our modern event spaces and the wide range of tech and lighting options at our facilities enable us to assist you in managing and coordinating all of your event plans — no matter how large or small. Contact the Magic Box @ The Reef team to learn how we can help you achieve your event goals.
Author Bio
Jeremy Hillpot’s background in consumer-investor fraud litigation provides a unique perspective on a vast array of topics including event production, website technology, investments, startups, cryptocurrencies, and the law. Contact Jeremy at legalwritingFINRA.com or [email protected].
Sources:
https://www.fourthwallevents.com/moveable-venue-objects/
https://www.pilotonline.com/inside-business/article_de2bfbda-b672-599a-8ad7-04b24a176e1f.html